The meeting, which was held at the home of Sandy Farber, was called to order by acting president Maryellen Simkins at 3:00pm as scheduled.
Maryellen Simkins, acting president Michael Moore, secretary Sandy Farber, treasurer Carla Lalley, membership VP Gary Dove, board member
Maryellen overviewed the goals of the meeting:
Preparation of invitation to members for annual meeting/BBQ
Preparation of ballot for annual meeting (proxies, restructure recommendation)
Minutes of Meeting on 04 May 2017. Michael Moore
Draft minutes were reviewed, corrected, and approved for posting on CEPOA website.
Treasurer’s Report. Sandy Farber
Sandy handed out two spreadsheets detailing balances of accounts and income/expenses. Current balance, which includes a checking account and two CDs, is $21283, and total expenses to date are $1555 (compared with $6552 for all of 2016). Sandy noted the following:
1) With annual dues at the current rate of $40 per household, roughly 150 members are needed to cover expenses averaging $500/month for a typical year. 2) One of the CDs is maturing soon, and it pays so little she recommends closing the account and putting the proceeds into the checking account. 3) The signature authority at our account at US Bank needs to be updated. 4) One of the conditions of our D&O insurance is that there be no vacation rentals in the community. The board noted that this implies that property owners with such rentals cannot be members of CEPOA. The board nevertheless decided to stay with the current policy.
Membership Report. Carla Lalley
Carla reported that CEPOA currently has 163 paid memberships. She reminded the board that there are 256 properties in Cabrillo, with a breakdown of 191 residents, 39 non-residents and 26 vacant lots.
Old & New Business
1) Maintenance of Entryway Michael Moore
Mike reported that, following up on Jim Whitson’s enquiry with the country public works department on issues associated with the entryway, he had also visited the department and had learned the following:
a) there are two parcels at the entryway as follows:
Uphill side of Rodman: - address: 2503 Rodman Dr - APN: 074-481-001 - size: 5115 sq. ft. Downhill side of Rodman - address: 2502 Rodman Dr - APN: 074-481-036 - size: 6168 sq. ft.
b) Both parcels are owned by the county. Document #1974016511 page 888, dated 28 May 1974, records these parcels; the document type is shown as “offer to dedicate”. [Maryellen produced a map of lower Rodman annotated as “open space agreement”. She indicated that she would look for that agreement in CEPOA’s archives and make it available to the board.]
c) He had met with a landscaper about landscaping one or both properties, and that the landscaper recommended that a plan be developed. He proposed doing that at a cost of $900.
d) There is consensus that the uphill property cannot be landscaped until the large pine tree, which is reportedly dying, is removed.
e) He had contacted a tree service to obtain an estimate of cost of removing the tree; it came back at $6000.
The board decided that we describe the situation at the entryway to members at the forthcoming annual meeting and take a vote as to whether or not to proceed with efforts to landscape one or both of the areas.
2) Annual Meeting/BBQ. Maryellen Simkins
a) Maryellen reminded the board that the meeting was set for Sunday 13 August at Sea Pines.
The cost would be $20/person which would include food and non-alcoholic drinks, with
CEPOA to pay for service and tax. Alcoholic drinks would be available for purchase at the bar.
We would mail notice of the meeting and proxy form to all members by 01 July; we would
also post the notice on our website, and put a sign at the bottom of Rodman by 05 July.
b) The agenda would include:
A speaker on a hot-button topic (e.g., trees, clean-up, fire, view preservation); Greg Alex
(battalion chief was mentioned as a possibility)
Election of officers
Lunch (tri-tip buffet)
Proposed restructuring of CEPOA
- Board of directors: 3 members (down from 8) consisting of president, VP of membership, and secretary/treasurer - CEPOA would pay an accounting service for keeping books - Bylaws would be revised to reflect the following: nonbinding vote on membership’s position on vacation rentals CEPOA to continue to pay D&O insurance, maintenance of entryway, storage, PO box committees (sign-ups to be held at meeting – no sign-ups, no committee) - View preservation: need chair and 2 members - Emergency response/safety/fire/street lights: need 2 members - Architectural review (Bob Van’t Riet, Jim Whitson, Mike Hogan are possibilities) - LOCAC rep and alternate (Trish Bartel mentioned as a possibility) - LOCSD rep and alternate (Gary Dove mentioned as a possibility)
The meeting was adjourned at approximately 5:00pm.
Respectfully submitted: Michael H. Moore, secretary