Minutes for Board Meeting CEPOA on 21 September 2012
Cabrillo Estates Property Owners Association
CEPOA president Walt Bradshaw opened meeting, held at 2789 Houston Dr Los Osos
In Attendance were:
Walt Bradshaw President Ted Ladewski
Mickie Spencer First Vice president Joan Larive
David Farber Second Vice President
The minutes of previous board meeting held 15 July 2012 were reviewed and accepted and signed off by Mickie Spencer First Vice president.
PG&E.- Major upgrade of wiring and poles on September 12 was discussed and the subsequent replacement of defective transformer on Houston Dr. It was decided that Walt would draft letter to PG&E expressing home owner’s appreciation of the major effort put forth to try and resolve the power outages that Cabrillo Estates have experienced in the past. Walt will coordinate with Bob Garner (former President) who had been instrumental in getting PG&E to respond.
Membership Directory - Update and Printing of Directory for 2013-14 and annual dues campaign were discussed and the board decided that the membership committee (Joan, David, and Mickie) would meet and work out timetable and details of our 2013 Campaign. If you know of any new owners please provide info to David.
Treasurer Harold Vest was unable to attend because of some health issues and is hoping to resume his duties in November. After some discussion the board decided to appoint Ted Ladewski (who graciously volunteered) as acting Treasurer. Ted gave brief report and indicated that all bills and financial obligations are up to date.
Rabobank - The board reviewed the people authorized to sign on CEPOA account and decided to update the account and add Walt Bradshaw (new president) and Ted Ladewski (acting Treasurer) and to remove Pamela Burden (former President) from the account. This was voted on and agreed to by the board members. Walt Bradshaw will coordinate changes.
Christmas Party – Mickie provided an update on plans for this year’s Christmas Party and said she is hoping to select a new venue for 2012. Various possible sites and options were discussed; the criteria for selection are cost, location, adequate parking and accessibility. The board wants to make it affordable for as many members as possible. The board decided to leave the details up to the Committee headed by Mickie with Joan volunteering to help. There may be a member who has a connection to a facility and it was decided to solicit input using our website. In addition the board discussed the surplus $200 from the BBQ as result of members volunteering to prepare and serve food and it was decided to apply that surplus to the cost of Christmas Party.
Questions & Answers: None
Adjournment: - Since there was no other business the meeting was adjourned
Minutes of CEPOA Quarterly Meeting on 15 July 2012
CEPOA president Bob Garner opened the quarterly meeting, held at the Red Barn in conjunction with our annual BBQ, at about 1pm on Sunday 15 July 2012. There were 48 members present. He began by thanking the current board for its service, and also thanking the people involved in setting up the BBQ.
Previous Meetings Minutes. These minutes, which had previously been published on CEPOA’s website, were accepted by the board by voice.
Treasurer’s Report. Treasurer Harold Vest reported the following: income of $1880; expenses of $925 (mostly for gardening); assets of $11428 (including a CD in the amount of $3400). He reported that out of 256 properties in Cabrillo, 139 are paid members of the homeowners association.
Old Business. There were 5 items:
a) Golden State Water. Bob mentioned that he had arranged for an administrative law judge to come to Los Osos. There were two meetings, with supervisor Gibson attending.
b) PG&E. Bob summarized his dealings with PG&E on power outages. He mentioned that PG&E is attempting to gather data on a “grid” within Cabrillo. However, they have not yet started replacing poles, transformers, etc. He indicated that this work may take some time, and that residents will receive notices from PG&E whenever work-related outages are scheduled.
c) Weed Abatement. Bob mentioned that Cabrillo residents may complain to the fire department whenever others do not comply with weed-abatement rules.
d) Fire Fuel Reduction Project. Information on this subject is not available.
e) Vacation Rentals. Bob summarized the meeting on this subject, with supervisor Gibson attending.
a) Care Packages for Military. Marie Ducasse reminded us that she packs boxes of books, paperbacks, magazines, etc. for soldiers abroad. She said that she is accepting donations of these types of items.
b) Information on New Owners. David Farber asked for information on new owners in the neighborhood, so that they can be asked to join the homeowners association. He mentioned that a new directory will b e published later this year, so that property owners should ensure that their contact information is up to date. He also mentioned that in the future only paid-up members of CEPOA will receive copies of the directory.
Questions & Answers. None
Election of Officers. Walt Bradshaw was elected president to replace Bob Garner, who is stepping down. Michael Moore was elected secretary, to replace Darlene Weld who is moving out of the area.
Adjournment. The meeting was adjourned at about 2:30pm.
Michael H. Moore, Secretary
Minutes - December/January 2011-12
Minutes of Cabrillo Estates - Dec. 2011 Meeting: The meeting was held Dec 7, 2011 at Et Voila! Restaurant in San Luis Obispo. Present were board members Mickie Spencer, Harold Vest and Darlene Weld.
Mickie Spencer reported that the attendance at the Public Hearing regarding the Golden State Water Board's request for rate increases was well attended by Cabrillo Estates residents who took the opportunity to speak out against the proposed increases. More than 40 speakers from all areas spoke at the early session.
Leon Goldin gave an update on the progress of the brush clearing and fire break around the perimeter of Cabrillo Estates. One of the benefits was the huge pile of mulch that was available for all to take at the end of the project.
No new business was discussed. *******************************************************************MINUTES OF CABRILLO ESTATE PROPERTY OWNERS’ ASSOCIATION BOARD OF DIRECTORS JANUARY 26, 2012
The meeting, held at the home of Mickie and Lee Spencer, was called to order by President Bob Garner at 6:02 p.m. Board members in attendance were Bob Garner, Harold Vest, Mickie Spencer, Joan Larive and Gary Dove. Guests were Lee Spencer, Stu Wachter, Tom Najarian, Pam Burden and Don Burden. Lainie Wachter substituted as Secretary.
The last meeting was held informally after the December holiday party, with Leon Goldin giving a report on the fire clearing activities. There are no official Minutes at this time; Mickie will send a summary to Bob Garner.
Harold distributed copies of the CEPOA Financial Report and Spreadsheet as of December 31, 2011. Total assets are $10,355.34. The largest upcoming expense is the Directors’ liability insurance (approximately $1,400) upcoming in July. Harold’s report showed a deficit of $250 for the holiday party; but on closer examination, it has been determined that the party had no deficit - there were 39 paid guests at $50 each, for a total of $1,950, which was the exact cost for the party. The original discrepancy occurred because $1700 was deposited in December and the remaining $250 in January. Bob Garner said that our social events need to pay for themselves without being subsidized from assets; the BBQ is the only exception since we pay the cost of renting the Red Barn ($177).
Discussion ensued on number of property owners who have paid dues for the year, which is approximately 51% (130 of 256). Some residents have questioned what the dues are used for, but this is clearly explained in the Directory. The Directory currently covers a 2-year period and advertisers pay $35, 50 or 100 (depending on sized of ad) for the full 2 years, which was deemed very reasonable. When homes are sold, Steve Auslender is supposed to notify Joanie and she welcomes the new residents and delivers a Directory. It was suggested that the Directory be given only to property owners who pay dues. If an owner does not want to pay $40 a year for dues but wants a Directory, they may purchase one for $20. A motion was made and seconded and passed that only dues-payers receive a free Directory. Also, it was decided that all Cabrillo homeowners, whether in residence full time or not, will be listed together, not separated. Lot owners will be listed separately.
The Treasurer’s Report was accepted with the change showing no deficit for the holiday party.
There were no committee reports or old business.
Bob suggested the Board Meeting agenda be posted on our website (www.cepoalososos.com) at least a week before the meeting so residents can choose to participate. Harold said it was posted for this meeting. There was discussion about residents who call Bob and e-mail him with questions on neighborhood issues but do not pay dues. It was decided they would receive answers to no more than 2 inquiries before being asked to send in their dues. Tom Najarian suggested that owners who don’t pay dues should be invited to bring their questions and their checkbooks to a Board meeting. Bob had requested no participation (questions, comments) from guests at the meeting until New Business. Lee, Gary and Pam all said there should be an opportunity for comments before any vote by the Board so the opinions of homeowners are known.
On the matter of having specific streetlights turned on again, the remedy is on our website. Basically, neighbors near a light who want it turned on need to appoint one person to call PG&E and set up an account for the light (light number is on the pole) and collect from the other neighbors. A streetlight costs $10 per month. Harold said he thought the light at the corner of Rodman and Travis should be turned on because it is hard to see the turn in the dark. Joanie will speak with neighbors regarding that light. The Board does pay for the light at the entrance to our neighborhood.
New Business, Cont’d - Vacation Rentals:
Margaret Bertrand and Lainie Wachter turned in petitions signed by property owners stating that a minor use permit, and hearing thereon, should continue to be required for using a home as a vacation rental, rather than granting an “over the counter” permit. Mickie was at the recent meeting of LOCAC where they notified the County Board of Supervisors that Los Osos wishes to be excluded from Cayucos/Cambria “over the counter” permits and continue to require the minor use permit. The Board of Supervisors will meet to consider vacation rental policy on February 7th and may accept or reject LOCAC’s recommendation. It is important that Cabrillo property owners attend the meeting to make our voices heard and a sign will be posted at our entrance with the date and time of the meeting. Rides will be available to those who need them. Gary feels that Bruce Gibson, our Supervisor, is supportive of continuing the minor use permit and that the Board will go with his opinion.
Pam asked when a new CEPOA Board will be elected? There will be no further Board meeting until the BBQ, which will be held on Sunday, July 22, 2012. Please indicate your willingness to serve on the Board by notifying Bob Garner and an election will be held at the BBQ.
There being no further business, a motion was made and seconded and the meeting was adjourned at 7:20 p.m.
Lainie Wachter Substituting for Darlene Weld, Secretary Addendum:"As per a vote by the majority of the board after the January 2012 meeting, the board has approved and will pay for the temporary turn on of the street light at Travis and Rodman. This will act as a test, in order to gauge any feedback from the surrounding residents.